When you choose Authentic Reflexology therapy service and/or Authentic Path coaching services, we collect your health details on our consultation forms prior to treatment. This is in accordance with best practice codes such as set out by the Irish Reflexologists’ Institute Ltd. the professional body of which Caroline Cunningham is a member.
We may use photographs of you on our website or marketing material if you have provided us with us with the images voluntarily with consent to use them for this purpose or if you were photographed while being present at one of our public events. We may share your image if you have voluntarily added it to a public platform to review our services or products or if you choose to comment on our blogs.
We do not have access to your banking details via our payment system (Stripe) and therefore they cannot be stored by us. If for any reason you cannot access our payment system, you have the option to complete transactions by PayPal or bank transfer. If you provide your banking details as a supplier (by invoice) we may hold your records as per our accounting requirements. Where your details are no longer relevant they are destroyed.
Personal information provided by you will only be used for the following purposes appropriate to the services or products you have obtained from Caroline Cunningham:
Personal identity and contact details are stored on Caroline Cunningham’s electronic devices. All devices are protected with passwords only known to Caroline Cunningham.
Health records provided for our coaching and reflexology services are recorded via electronic forms and stored in encrypted files in Google Drive in password protected folders and accessed via password protected devices.
Data regarding reflexology treatments sometimes needs to be recorded on paper which is kept secure (between treatments) at Caroline’s home in a file which is accessed by key. Caroline Cunningham is the key holder and is responsible for keeping the key secure at all times. Paper records are transferred to the electronic storage system when treatments have ceased. Paper records are destroyed by shredding when no longer in use.
When you opt-in to our email newsletters your data is stored by Mail Chimp as per their data policy. You have the option to unsubscribe at any time by clicking the unsubscribe button at the bottom of each newsletter.
Caroline Cunningham is the only person who will have access to client health records as recorded on reflexology and coaching consultation forms unless you give permission for the purposes of securing the knowledge or services of additional therapists on your behalf.
With regards to data that is not health related, your records may need to be accessed by trusted professionals e.g. accountants/IT professionals for the purposes of fulfilling our business duties and operations.
Caroline Cunningham requests all these third parties to have in place their own G.D.P.R. policies, fully up to date as per European standards. Similarly, any staff employed by Caroline Cunningham will be bound to the standards of this document and the latest data regulations.
We may also be required under law to surrender records to a legal authority. We will inform you of any such request unless it is forbidden by law.
Please understand, it is not possible to treat you or to deliver the services and products you request, if we cannot hold any records on you at all.
All health and accountancy records must be retained for a period of 6 years. However, all records will be destroyed at any time if you request it in writing by email to the data controller.
Contact details that are no longer relevant to the business of Caroline Cunningham will be reviewed and destroyed after one year.
Caroline Cunningham (Data Controller) may be contacted for all matters relating to your personal records. All requests for destruction, receipt or amendment of records should be made by email to [email protected]
At every step we endeavour to protect your data. To facilitate your request you will need to verify your identity and contact details along with the types of services or products you purchased from us and the dates of your purchases.